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Thank you for your interest in employment the City of Alcoa.  We regard our employees as our most valuable asset. We know that it is our employees who drive our success and meet the needs of our City’s residents and businesses on a daily basis.  So to attract and retain the best team, we offer competitive salaries and an excellent benefits package.

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Each job posting contains detailed information concerning the job expectations and responsibilities, so please read the posting carefully.  All required information and questions must be filled out completely and accurately to be considered for employment.  The information you provide in the application and assessment (if applicable) will be the primary basis for evaluating your qualifications.

Your electronic application is required in order to be considered for any employment opportunities for the City of Alcoa. Resumes may be uploaded electronically in addition to the application and assessment questions.

Applications are due by the deadline noted on the job posting. You will be notified by email regarding the status of your application.  No phone calls please.

The City of Alcoa is an Equal Opportunity / Affirmative Action employer and Title VI compliant.  The identity and employment eligibility of all persons hired will be verified using the E-Verify system.   

Job Detail

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Payroll Specialist


Closes On: April 30, 2019 at 04:30 PM EST

Department: Human Resources
Job Status: Full-Time
Shift: 8:00 AM - 5:00 PM
Days Worked: Mon., Tue., Wed., Thu., Fri.
Rate of Pay: $29,990.54 - $54,244.66
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Definition of Class

Performs administrative work in administering the payroll function of the city and the city school system. Works independently and this position reports directly to the Human Resources Director.

Essential Duties Performed

100% -

• Compiles payroll and benefits data such as hours worked, taxes, insurance and employee identification numbers from time sheets and other records;
• Prepares computer input forms, enters data into computer files, or computes wages and deductions and posts to payroll records;
• Reviews wages computed and corrects errors to ensure accuracy of payroll;
• Records changes affecting net wages such as exemptions, insurance coverage, and various payroll deductions for each employee to update master payroll records;
• Prorates expenses to be debited or credited to each department for cost accounting records;
• Keeps records of leave pay and nontaxable wages;
• Prepares and issues paychecks timely and accurately;
• Prepares periodic financial, statistical or operational reports as assigned;
• Prepares and keeps records on the city's retirement and thrift plans;
• Works in various capacities with the utility accountants;
• Works cooperatively with other municipal staff members;
• Coordinates W-2 distribution;
• Ensures healthcare reform compliance within the payroll function;
• Initiates and accurately completes monthly, quarterly, and annual reports;
• Direct interface with IRS and state tax recipients;
• Establishes payroll process protocols;
• Ensures legal compliance with FLSA, IRS, and other HR areas;
• Answers payroll and benefits related questions from employees;
• Maintains payroll related employee leave records, such as sick or vacation leave;
• Assists with other accounting related duties as assigned by Finance and HR Director;
• Coordinates training with staff pertaining to changes/updates with payroll processes;
• Assists with HR duties as assigned by HR Director;
• May serve as back-up to various other HR department staff as requested;
• Serves as a member of various employee teams; and Other duties as assigned

 

 


Minimum Education Requirements

• Graduation from a high school AND
• Five (5) years of increasingly responsible related experience in an administrative capacity, including customer service, HR, and / or accounting.
• Preferred requirement - Associates Degree in Accounting or HR related field;

Knowledge, Skills and Abilities

Knowledge, Skills and Abilities -

• Ability to maintain confidential information;
• Ability to multi task without getting frustrated;
• Positive attitude;
• Experience with windows based computer programs;
• Excellent organizational and mathematical skills are a must;
• Experience with payroll processing and wage distribution;
• Working knowledge of governmental accounting principles and practices;
• Experience with payroll software conversions;
• Ability to communicate effectively verbally and in writing;
• Ability to establish successful working relationships;
• Ability to work under deadlines and/or with frequent interruptions;
• Ability to coordinate a payroll software conversion project;
• Ability to demonstrate cooperation and teamwork.

 



Physical Demands

The employee must occasionally lift and/or move up to 25 pounds. Employee must be able to key in data into computer system. Employee must be able to communicate both in writing and in a verbal format. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Disclaimer

The duties described in this job description are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not excuse them from the position if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.